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Getting expenses reimbursed in English (advanced)

Advanced English for getting expenses reimbursed. Key line: “Could you walk me through how to claim these expenses?”

Full script

LinHey, could you walk me through how to claim these expenses?
ThemSure—what've you got there, and did you keep the receipts?
LinYep, train fare, a client lunch, and, uh, one emergency muffin.
ThemThe first two are fine; the muffin might need a very creative explanation.
LinFair enough—should I upload everything here or fill out a form first?
ThemUpload the receipts, add a short note, and choose the right category.
LinGot it. And for the muffin, maybe I write 'morale support' and hope?
ThemNice try—unless the muffin closed the deal, it's coming out of your pocket.

Key phrases

The lines worth keeping. Read them once before you go out.

guide me

✓ walk me through...

ask someone to explain step by step

Natural for asking for guidance

Get reimbursed

✓ claim these expenses

asking to be paid back for costs

claim often means ask for repayment

complete a form

✓ fill out a form

complete a form

Very common, especially in US English

pay it yourself

✓ come out of your pocket

you have to pay it yourself

means it cannot be claimed

Quick answers

guide me: what to say in English

Say “walk me through...” — ask someone to explain step by step. Natural for asking for guidance.

Get reimbursed: what to say in English

Say “claim these expenses” — asking to be paid back for costs. claim often means ask for repayment.

complete a form: what to say in English

Say “fill out a form” — complete a form. Very common, especially in US English.

pay it yourself: what to say in English

Say “come out of your pocket” — you have to pay it yourself. means it cannot be claimed.

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